Privacy Policy

Effective Date: 12th February 2026

This Privacy Policy explains how UKPPC collects, uses, and protects your personal data when you use our website or engage with our services.

We are committed to safeguarding your privacy and ensuring your personal data is handled responsibly and lawfully, in line with the UK General Data Protection Regulation UK GDPR and the Data Protection Act 2018.

1. Who We Are

UKPPC (UK Professional Pole Championships Ltd) is a professional pole fitness platform celebrating artistry, athleticism, and inclusivity through our Glow and Heat events and other community led events. We are the Data Controller for the purposes of data protection law.

Contact Information

UKPPC
Email: mail@ukppc.co.uk
Website: www.ukppc.co.uk

2. What Data We Collect

We may collect and process the following categories of personal data:

Identity Data: Full name, date of birth, stage name

Contact Data: Email address, phone number, postal address

Application Data: Category entered, level, music choice, performance details

Technical Data: IP address, browser type, device type, time zone via cookies

Media Consent: Photographs and video footage, with your explicit consent

Communication Data: Emails, contact form submissions, or direct messages

3. Equality, Diversity and Special Category Data

As part of our commitment to equity, representation and inclusivity within pole fitness and cabaret performance, we may invite competitors and performers to share information relating to protected characteristics.

This may include information about:

  • Race or ethnicity

  • Disability or long term health conditions

  • Neurodivergence

  • Sexual orientation

  • Gender identity

  • Religious or philosophical belief

  • Sex

  • Sex worker status

  • Other marginalised identities you may choose to share

Information relating to race, ethnicity, disability, sexual orientation, religion and similar characteristics is classified as special category data under UK GDPR.

Why We Collect This Information

We collect this information in order to:

  • Ensure our performers reflect the diversity within the pole and cabaret community

  • Encourage and prioritise applications from historically underrepresented groups

  • Hold space for performers facing structural barriers to opportunity

  • Support fair and inclusive selection processes

  • Monitor and improve representation within our events

We strongly encourage applications from Black performers and performers from racially minoritised communities, queer, trans and gender diverse performers, disabled and neurodivergent performers, sex workers, working class performers, older performers and others from marginalised communities.

Providing this information is entirely voluntary and will not negatively impact your application if you choose not to disclose it.

Confidentiality and Protection of Sensitive Information

We recognise that disclosure of certain identities or lived experiences can carry personal, professional or safety risks, including the risk of harassment, discrimination, or doxxing.

All diversity and special category data:

  • Is treated as strictly confidential

  • Is accessible only to authorised members of the UKPPC selection team

  • Is not shared with judges, sponsors, media partners, or the public

  • Is never published or used in promotional materials without your explicit, separate consent

  • Is stored securely using password protected systems with restricted access

Where performers use stage names, we will not disclose legal names publicly unless legally required to do so.

We take reasonable organisational and technical measures to protect personal data from unauthorised access, misuse, loss, disclosure, or online exposure. This includes safeguarding measures designed to reduce the risk of identity exposure or doxxing.

Lawful Basis for Processing Special Category Data

We process special category data only where:

  • You have provided explicit consent under Article 9 2 a of UK GDPR

You may withdraw your consent at any time by contacting mail@ukppc.co.uk. Withdrawal will not affect processing carried out before consent was withdrawn.

Special category data will be retained only as long as necessary for selection and diversity monitoring purposes and will then be securely deleted.

4. How We Collect Your Data

We collect data:

Directly from you: When you apply to compete or perform, contact us, purchase tickets, or sign up for newsletters

Automatically: Through cookies and analytics tools when you visit our website

5. How We Use Your Data

We use your personal data to:

  • Process competitor and performer registrations and manage event participation

  • Communicate important event updates and respond to enquiries

  • Organise judging, scheduling, and performance logistics

  • Share event photos and videos with consent on social media, websites, or promotional material

  • Improve our website and ensure it functions correctly

  • Meet legal or regulatory obligations

6. Lawful Bases for Processing

Our legal grounds under UK GDPR include:

Contractual necessity: To process competitor or performer applications or ticket orders

Consent: For sending newsletters, using media content, and processing special category data

Legitimate interests: To ensure smooth, safe and inclusive event operations

Legal obligation: Where processing is required by law

7. Sharing Your Data

We will never sell your data. However, we may share your data with:

  • Event team members and judges to facilitate your participation

  • Trusted third party service providers such as payment platforms and email systems who process data on our behalf under contract

  • Media partners or photographers only if you have given consent

  • Legal or regulatory authorities if required

All partners are required to handle your data securely and in compliance with data protection law.

Special category data is never shared externally without explicit consent unless required by law.

8. Data Retention

We will retain your personal data only as long as necessary:

Event participation data: Up to 2 years after the relevant event

Marketing communications: Until you unsubscribe or withdraw consent

Media content with consent: Indefinitely, unless you request its removal

Special category diversity data: Retained only as long as necessary for selection and monitoring purposes, and securely deleted thereafter

You may contact us at any time to request data removal, subject to any legal or contractual requirements.

9. Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate or incomplete data

  • Request erasure of your data where appropriate

  • Restrict or object to processing of your data

  • Withdraw consent at any time where processing is based on consent

  • Lodge a complaint with the Information Commissioner’s Office ICO at www.ico.org.uk

To exercise any of your rights, please email us at mail@ukppc.co.uk.

10. Cookies

Our website uses cookies to enhance user experience and gather analytics. For more information, please see our Cookie Policy.

You can adjust your cookie preferences via your browser settings.

11. Changes to This Policy

We may update this Privacy Policy from time to time. All changes will be posted on this page, and we may notify you of any significant updates.

Last updated: 12th February 2026