Privacy Policy
Effective Date: 20 July 2025
This Privacy Policy explains how UKPPC collects, uses, and protects your personal data when you use our website or engage with our services.
We are committed to safeguarding your privacy and ensuring your personal data is handled responsibly and lawfully, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
UKPPC (UK Professional Pole Championships Ltd) is a professional pole fitness platform celebrating artistry, athleticism, and inclusivity through our Glow and Heat events and other community led events. We are the Data Controller for the purposes of data protection law.
Contact Information
UKPPC
Email: mail@ukppc.co.uk
Website: www.ukppc.co.uk
2. What Data We Collect
We may collect and process the following categories of personal data:
Identity Data: Full name, date of birth, stage name
Contact Data: Email address, phone number, postal address
Application Data: Category entered, level, music choice, performance details
Technical Data: IP address, browser type, device type, time zone (via cookies)
Media Consent: Photographs and video footage, with your explicit consent
Communication Data: Emails, contact form submissions, or direct messages
3. How We Collect Your Data
We collect data:
Directly from you: When you apply to compete or perform, contact us, purchase tickets, or sign up for newsletters
Automatically: Through cookies and analytics tools when you visit our website
4. How We Use Your Data
We use your personal data to:
Process competitor and performer registrations and manage event participation
Communicate important event updates and respond to enquiries
Organise judging, scheduling, and performance logistics
Share event photos and videos (with consent) on social media, websites, or promotional material
Improve our website and ensure it functions correctly
Meet legal or regulatory obligations
5. Lawful Bases for Processing
Our legal grounds under UK GDPR include:
Contractual necessity: To process competitor/performer applications or ticket orders
Consent: For sending newsletters and using media content
Legitimate interests: To ensure smooth and safe event operations
Legal obligation: Where processing is required by law
6. Sharing Your Data
We will never sell your data. However, we may share your data with:
Event team members and judges to facilitate your participation
Trusted third-party service providers (e.g. payment platforms, email systems) who process data on our behalf under contract
Media partners or photographers (only if you’ve given consent)
Legal or regulatory authorities if required
All partners are required to handle your data securely and in compliance with data protection law.
7. Data Retention
We will retain your personal data only as long as necessary:
Event participation data: Up to 2 years after the relevant event
Marketing communications: Until you unsubscribe or withdraw consent
Media content (with consent): Indefinitely, unless you request its removal
You may contact us at any time to request data removal, subject to any legal or contractual requirements.
8. Your Rights
Under UK data protection law, you have the right to:
Access the personal data we hold about you
Request correction of inaccurate or incomplete data
Request erasure of your data (where appropriate)
Restrict or object to processing of your data
Withdraw consent at any time (where processing is based on consent)
Lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk
To exercise any of your rights, please email us at mail@ukppc.co.uk.
9. Cookies
Our website uses cookies to enhance user experience and gather analytics. For more information, please see our Cookie Policy.
You can adjust your cookie preferences via your browser settings.
10. Changes to This Policy
We may update this Privacy Policy from time to time. All changes will be posted on this page, and we may notify you of any significant updates.
Last updated: 20 July 2025